FAQs

Depending on your event style and set up, Dream Room can accommodate anywhere from 150 to 200 guests.

Alcohol is allowed. Dream Room DOES NOT supply alcohol. There is a corkage fee for ALL events that serve alcohol during their rental.  ALL EVENTS WITH 100 OR MORE GUESTS MUST HAVE A LICENSED BARTENDER. 

There is free parking available directly outside the venue.

Dream Room is a non-smoking facility. There is absolutely no smoking or vaping allowed inside the venue. There is a strict no marijuana policy enforced.

ALL EVENTS SERVING ALCOHOL WITH 100+ GUESTS MUST HAVE  LICENSED SECURITY.

Tours are held on Tuesdays & Thursday only. Please keep in mind that we host events on Fridays, Saturdays, & Sundays.

There is a non-refundable retainer due to book and it is applied to the total cost of your rental.

There are a few other fees associated with reservations such as a cleaning fee, corkage fee, and a refundable security damage fee.  Please refer to your order form to see if your event will require any additional fees.

Our cancellation policy is as follows:

We do not offer refunds, so please be sure canceling your reservation is the best option for you.

Booking: We accept cash, checks,  credit cards, Zelle & Cash App payments

There is a 4% processing fee when paying via debit card or credit card

Pay Tags:

Zelle – Pay to: 678-719-2944 (Free) Dream Room

CashApp – Pay to: $thepartyslayer (Free) Baya Lopez

Paypal – Pay to: [email protected] (4% processing fee)

The Damage Security Deposit:  Is a Cash, Zelle, or Cash App payment ONLY due before the day of your event.

Not necessarily however, we do offer a number of packages that come with both, décor & decorating services.  Be sure to ask an event coordinator if your event requires décor and decorating.  We are here to help!

We kindly ask that the hostess of the event be mindful and stay within the time limits of their event. There is an overage charge for any event that go over the allotted time set in the contract. If you or guest arrive earlier than your contracted time, you will be charged the overage fee. $150.00 (exceeding time less than 30 minutes) & $300.00 (exceeding time greater than 30 minutes).

Unfortunately, our packages are so reasonably priced that you can always add to a package but you can not take anything out.  If this becomes a concern for you, talk to an event consultant about possibly customizing a personal package that will specifically suit your needs. 

Absolutely not!  Just be sure to remember that DR will need to approve outside decor.

We have preferred vendors who service our packages however, you can use whomever you prefer! When you use our preferred vendors your refundable security deposit is lowered. 

You nor your guest will be given access into the venue until the refundable damage security deposit has be collected.

**THERE ARE NO EXCEPTIONS TO THIS POLICY**

You may receive your deposit however, it may not be the entire amount. You are responsible for all of your guests including your vendors. 

A cost to repair  any damages will be performed and submitted to you.  That amount will then be deducted from your security damage/cleaning deposit. 

If the cost to repair exceeds the deposit amount you will be billed for the remainder of the damage cost.

Absolutely!  We are able to bring the party to you!  We offer personalized and custom event decorating/planning services for any event, any occasion, at any location.  Ask for The Party Slayer!

Absolutely!  We have event decor for rent!  From centerpieces to cake and cupcake stands, we have those ‘WOW’ factor items that can change any event into a spectacular event.  Come visit our office to browse from a wide variety of decor.

Yes!!! Give us a call to see if we have what you need.

Rental Agreement

This Rental Agreement is made and entered into on_____________, by and between Dream Room Venue / Baya Lopez, a limited liability company (Hereinafter referred to as “DrRm”); And: Client Details (Hereinafter referred as “Client”)

Client Name:

Client’s Email:

Client’s Phone Number:

PURPOSE OF AGREEMENT: The Client wishes to rent the facilities and/or equipment, supplies, and services from Dream Room, located at 1890 W Oak Pkwy, Ste. C, Marietta, GA 30062, USA (hereinafter referred to collectively as the “Venue”), under the terms and conditions set forth in this Agreement. Dream Room agrees to provide the facilities and/or equipment, supplies, and services accordingly.

BOOKING DETAILS: Upon execution of this Agreement and receipt of the required booking retainer, the Venue will be reserved for the Client on the specified date.

TERMS AND CONDITIONS

 Article 1 – VENUE BOOKING / BOOKING RETAINER / PAYMENT SCHEDULE

• Reservation Policy:
  Reservations are accepted on a “first come, first served” basis.
• Booking Retainer:
  To confirm your reservation, a non-refundable Booking Retainer is required. This amount will be applied toward your total balance.
  Retainer Fee Schedule:
• $500 Retainer for most bookings
  • $700 Retainer – Receptions under $5,000
  • $1,000 Retainer – Receptions under $10,000
  • $1,300 Retainer – Receptions over $10,000

1.3 Processing Fee:

 A 4% processing fee will be applied to all credit or debit card transactions.

1.4 Non-Negotiable Contract Amount:
The contract total is fixed and non-negotiable, regardless of guest count changes or financial hardship. Add-ons may be included and billed separately via the Order Form. All signed or written confirmations (email/text) are binding.

1.5 Event Planning Session:
A planning session will be scheduled after 50% of the total contract amount is received.

Article 1.6 – Payment Schedule

After the Booking Retainer is received, the remaining balance is suggested:

• 6 months (180 days) before the event – 50% of the total contract amount
• 3 months (90 days) before the event – 75% of the total contract amount
• 1 month (30 days) before the event – The total contract amount must be paid in full

To avoid delays or potential cancellation, clients are strongly encouraged to follow the suggested payment schedule. Failure to make timely payments may result in cancellation and forfeiture of all payments made to date, at Dream Room’s discretion.

A $200 late fee will be applied if the balance is not paid in full by 30 days prior to the event. Failure to pay on time may also result in adjustments or substitutions to the original design and services. This includes, but is not limited to, the elimination of custom print work, specialty items, extensive floral or balloon designs, or additional labor requiring advance scheduling.

Article 1.7 – Vendor Bookings & Materials (Revised)

 Vendors will be confirmed/booked after 50% of the total contract amount is received. Dream Room is not responsible for the unavailability, delay, substitution, or cancellation of any vendors, décor, equipment, or materials due to late payments, missed deadlines, last-minute changes, or client indecision.

This includes, but is not limited to, DJs, caterers, specialty décor, custom orders, late shipment of items, or cancellations due to unpaid balances.

1.8 Expediting Fee:
For reservations made within four (4) weeks of the event, a 15% expediting fee will apply.

Article 2 – DAMAGE SECURITY DEPOSIT

2.1 Refundable Damage Security Deposit Requirement:
A refundable Damage Security Deposit is required on or before the event date. This deposit is separate from the Total Payable Amount and must be paid independently. The deposit will be returned within two business days after the event if all areas are returned clean, undamaged, and trash free.

2.2 Excessive Cleaning Charges:
Cleaning fees will be applied if the venue (inside or outside) is left in a condition requiring cleaning beyond standard expectations, additional charges for “excessive cleaning” will be billed to the Client.
2.3 Additional Charges for Damages:
Damage charges will be applied if the venue is left in poor condition. Additional fees may apply for stained linens, broken items, or damage to the space.
2.4 Deposit Refund Method:
The refundable Damage Security Deposit will be returned via the same method it was paid.
2.5 Notification of Damages:
DrRm will notify the Client promptly if damages or excessive cleaning needs are discovered.

Article 3 – RESCHEDULING / CANCELLATION

3.1 Rescheduling Policy:
Dream Room Venue is not obligated to offer rescheduled dates for any event. Rescheduling is not guaranteed and is subject to venue availability and approval.
In the event a reschedule is permitted, a non-refundable Transfer Fee will apply:

• $300 for standard events
  • $500 for weddings

This fee is separate from your original payment schedule and must be paid in full to secure the new date.
Please note: All vendor pricing, service availability, discounts, and package rates are subject to change based on the newly selected date. Original pricing is not guaranteed and will be adjusted to reflect current market rates at the time of rescheduling.

3.2 Cancellation Policy:
All payments made to DrRm are non-refundable. Your event date and services are exclusively reserved upon booking, and all other client requests for that date are declined.

3.3 Cancellation Liability:

• Cancellations within 60 days of the event: Client is responsible for paying the total contract amount in full.
  • Cancellations within 90 days of the event: Client is responsible for paying 50% of the total contract amount.

DrRm aggressively enforces this policy. In the event of non-payment, we reserve the right to pursue the full balance through collections and/or legal action.

ARTICLE 4 – VENUE SHOWING / PLANNING MEETINGS / DÉCOR PACKAGES / FINAL LAYOUT

4.1 Venue Showings:

Clients are entitled to one complimentary venue showing at the time of booking, as well as one additional walkthrough during their scheduled Planning Meeting. Additional visits are subject to availability and may incur a fee.

While we welcome your interest in touring the space, please note that each showing requires team members to step away from other scheduled duties. We kindly encourage clients to plan ahead and maximize their included visits to ensure everyone’s time is respected.

4.2 Décor Packages – Expectations & Limitations:

Dream Room Venue décor packages are designed to provide elegant enhancements using in-house inventory, based on the overall event budget. Because packages include multiple services (venue rental, equipment rentals, design, vendors, and labor), the décor provided reflects a balanced allocation of those resources.
Clients should note that luxury or celebrity-style décor (such as elaborate floral, ceiling & full room draping, extensive balloon work, or large-scale installations) are not included in base packages and must be quoted separately. Dream Room will always work to provide tasteful designs aligned with your theme and investment.

4.3 Event Planning Meeting Guidelines:

Clients are encouraged to limit the number of attendees at their Planning Session to ensure staying within the allotted meeting time. While bringing individuals who are helping coordinate the event may be helpful, we recommend avoiding small children or unnecessary guests during this time. Planning meetings that go over the allotted time will be invoiced and added to the order form or deducted from the Damage Security Deposit if unpaid.

4.4 – Finalization of Décor & Layout (Revised)

Following the Planning Meeting, the layout and décor selections will be considered final. Any changes requested are subject to availability and will incur additional fees:

• Minor Changes – Starting at $50.00
• Full Redesign – Starting at $100.00
• Last-Minute Changes – $250.00

Requests for additional décor items made within 7 days of the event will only be honored at Dream Room’s discretion. If approved, such items will be billed at double the standard rental rate and must be paid in full prior to inclusion.

ARTICLE 5 – CLIENT COMMUNICATION

5.1 Included Communication:

Each booking includes:

• One Planning Session
  • One complimentary phone call (up to 20 minutes)
  • Email support for basic questions and logistics

5.2 Additional Phone Support (Billed Separately):

$25 per 20 minutes
Clients are encouraged to email first with all questions to ensure smooth and timely communication.
The included 20-minute phone call may be used at any point after booking. Additional phone calls, meetings, or repeated planning questions beyond the Planning Meeting or complimentary call will be invoiced and added to the order form or deducted from the Refundable Damage Security Deposit if unpaid.
We encourage scheduling calls in advance and kindly ask clients to be mindful of this policy and respectful of our time & planning workflow.

ARTICLE 6 – FACILITY ACCESS, USE, & CLEANING POLICIES

6.1 Reservation Timeframe & Overage Penalties:
The Client may only access the Venue during the designated Reservation Period as stated in this Agreement. Early arrival, late departure, or extended vendor presence outside the scheduled time is not permitted without written approval. A fee of $100 per 15-minute overage may apply and will be deducted from the Damage Security Deposit.
6.2 Setup Limitations:
No decorating, deliveries, vendor setup, or guest entry may begin before the official start of the Reservation Period. This applies to all individuals associated with the event, including vendors, family members, and planners.
6.3 Cleaning Responsibility & Expectations:
All clients are charged a standard cleaning fee which covers general post-event cleaning (sweeping, mopping, restroom cleaning, trash removal, etc.). This fee does not include clearing food, drink, or personal items from tables or vendor areas.
All tables must be cleared of food, drinks, and disposables before the end of the rental period. If tables are not cleared, a $125 table bussing fee will be billed to the client or deducted from the refundable security deposit.
In addition, all vendor stations (e.g., food service areas, bars, dessert tables) must be left clean and free of trash, food, and supplies. If these areas are left in disarray, excessive cleaning charges starting at $125 will apply.
Clients are also responsible for ensuring that no trash, debris, or personal items are left in the parking lot or venue entrance. Any trash or mess left outside may result in additional fees for exterior cleaning, billed at the venue’s discretion.
Dream Room Venue reserves the right to bill additional fees for excessive messes beyond normal cleaning expectations, including food spills, glitter/confetti misuse, wall scuffs, extra soiled areas, or improper trash disposal.
All event breakdown and cleanup must be completed within the scheduled rental period. Additional charges may apply if cleanup delays or damages occur.
6.4 Venue Closure Enforcement:
Dream Room Venue reserves the right to request immediate exit from the premises once the rental period has ended. This includes all guests, vendors, and event personnel.
Loitering or lingering in the parking lot, suites, hallway, or venue entrance is strictly prohibited after the rental period ends. This policy is in place to respect our staff’s time, neighboring businesses, and ensure overall safety. Failure to comply may result in the loss of your Refundable Damage Security Deposit and/or additional time overage fees.
6.5 Client Responsibilities:
The Client is responsible for executing their own event logistics, including vendor coordination, guest seating, timing, announcements, entertainment, and cleanup unless explicitly included in the contracted package. Any additional services provided on event day not included in the Order Form will incur additional charges, deducted from the Damage Security Deposit.
6.6 Rehearsals:
Rehearsals are not guaranteed and must be scheduled separately. Missed rehearsal times will not be rescheduled. DrRm is not liable for any damage to pre-decorated areas during rehearsals. Additional charges will apply if replacement or cleaning is required. The Client is responsible for all cleanup after rehearsals.
6.7 Guest Count Overages:
A penalty of $100 will be applied for every 10 guests over the contracted guest count. Additional costs incurred due to overages will be billed to the Client and may be deducted from the Damage Security Deposit.

Article 7 – ADDITIONAL FEES

7.1 Corkage & Security Requirements for Alcohol:

A corkage fee will be applied to all events that bring or serve alcohol on-site. For events with 100 or more guests, both a licensed bartender and a security guard are mandatory. Proof of licensure must be provided and verified by DrRm. Failure to meet these requirements may result in the forfeiture of the Refundable Damage Security Deposit and/or immediate termination of this Agreement.

7.2 Audio & Special Equipment Use Fee:

An additional fee will apply for events using high-powered or excess electrical equipment. This includes, but is not limited to: heavy T-bar lighting, excessive LED lighting, fog/cloud machines, 360 machines, more than two speakers and two subwoofers, large plasma screens, live bands, gobo lighting, bounce houses, cotton candy machines, or any equipment requiring power or space beyond the standard package.

7.3 Outside Catering Cleanup Fee:

Events using outside catering services may incur an additional cleaning fee if any food, drinks, or disposables are not cleared. This includes cleanup related to food service, kitchen usage, cake handling, and table bussing. This fee is separate from general cleaning fees and applies regardless of guest count. It is encouraged that caterers bring in extra trash bags and/or whatever else necessary to prevent any additional fees.

Article 8 – GENERAL LIABILITY

8.1 Prohibited Activities and Substances:
No controlled substances, commercial advertising, or firearms are permitted on the Venue premises. Violence, adult entertainment, nudity, lewd behavior, and/or sexual acts are strictly prohibited. The Client agrees not to use, store, generate, release, or dispose of any hazardous substances on or within the Venue premises. The Client, along with guests, vendors, and participants, is prohibited from tampering with, borrowing, or removing any property located on the Venue premises, including the parking area, common areas, and any adjacent business suites. Violations of this policy may result in prosecution to the fullest extent of the law and forfeiture of the Client’s Deposit.

8.2 Appropriate Use of Venue:
The Client, along with guests, vendors, and participants, will not use the Venue for any illegal purposes or in any manner that could tarnish the reputation of Dream Room (DrRm) or the Venue itself. The Client must ensure the Venue remains in a neat, clean, and sanitary condition throughout the Reservation Period.

8.3 Responsibility for Rental Areas and Liability for Damages:
The Client assumes full responsibility for the designated rental areas, which include but are not limited to the Venue, courtyard, parking area, common areas, and any other business suites within the Venue premises. The Client is solely accountable for any injuries or damages sustained during the Reservation Period, including any incidents in the parking area, courtyard, or other common areas. The Client is also responsible for the actions of all guests, vendors, and participants on the Venue premises.

8.4 Limitation of Liability for Dream Room (DrRm):
DrRm is not liable for any injuries, damages, lost or stolen property, or any other incidents that occur on the Venue premises during the scheduled event.

8.5 Right of Entry:
DrRm’s owner or an authorized representative reserves the right to enter the Venue at any time for any reasonable purpose, including responding to emergencies that may pose a risk of damage to property or injury to individuals on or near the Venue premises.

Article 9 – SMOKING

 9.1 No Smoking or Vaping Inside the Venue:
DrRm is a non-smoking facility. Smoking or vaping is strictly prohibited inside the Venue. Any cigarette butts discarded and left in front of the Venue entrance will result in a cleaning fee charged to the Client for removal.

9.2 Marijuana Prohibition and Enforcement:
There is a strict no-marijuana policy on the premises. Any smoking or odor of marijuana detected from the Client, the Client’s guests, or vendors will result in the forfeiture of the Damage Security Deposit.

9.3 Compliance with Georgia Marijuana Laws:
In compliance with Georgia statutes regulating marijuana, specifically O.G.C.A. 16-13-30 (j)), it is unlawful for any person to possess, control, manufacture, deliver, distribute, dispense, administer, purchase, sell, or intend to distribute marijuana. Possession of marijuana anywhere on the Venue premises—including the front of building, parking lot, and common areas—is strictly prohibited. Any violation will result in immediate removal from the Venue and may lead to the termination of the event without deposit return.

Article 10 – CHILDREN

 10.1 Supervision Requirement:
All children under the age of 14 must be supervised by an adult at all times while on the Venue premises. The Client is responsible for ensuring the safety and supervision of any children present during the event.

Article 11 – PETS

11.1 Pet Policy:
No pets are allowed on the Venue premises, with the exception of certified service animals. Proof of service animal certification must be provided prior to booking, and all service animals must wear an official service vest at all times while inside the Venue. Dogs are permitted on the premises only if they are on a leash.

Article 12 – NOISE LEVEL

12.1 Noise Control and Music Restrictions:
Amplified music must be kept at a reasonable volume. The Client is responsible for managing the noise level of all guests, vendors, and participants, including but not limited to bands and DJs. DrRm reserves the right to lower the volume of any sound equipment if deemed excessively loud. Per county ordinance, all music must cease by 12:00 AM, and the Venue will be fully closed by 12:30 AM.

Article 13 – ALCOHOL

13.1 Client Liability:
The Client assumes full responsibility for any issues related to the consumption of alcohol during the event and agrees to defend, indemnify, and hold harmless Dream Room (DrRm) and its personnel from any claims, demands, lawsuits, judgments, or liabilities arising from the presence, serving, or consumption of alcoholic beverages. The legal drinking age in Georgia is 21, and the Client must ensure compliance with this law.
13.2 Bartender Requirement and Corkage Fee:
Alcohol is permitted on the premises; however, an insured and licensed bartender is required for events with a guest count of 100 or more. The Client is responsible for paying a corkage fee for bringing alcohol on-site, and the bartender’s license must be submitted to DrRm at least seven (7) days prior to the event. DrRm does not provide alcoholic beverages and is not liable for any alcohol consumption by the Client or their guests.
13.3 Responsibility for Damages and Behavior:
The Client is solely responsible for any damages or injuries resulting from alcohol consumption during the event. Drunken or violent behavior is strictly prohibited and may lead to the immediate removal of individuals from the premises and possible termination of the event, with no refund of the deposit.

Article 14 – CATERING/VENDORS/COST TO VENUE

14.1 Client Liability for Catering:
The Client assumes full liability associated with the preparation and consumption of food and beverages provided by hired caterers. The Client agrees to defend, indemnify, and hold harmless Dream Room (DrRm) and all associated personnel from any claims, demands, suits, judgments, or liabilities arising from the preparation, serving, or consumption of food and beverages at the event. It is recommended that the Client, through the caterer, secures commercial general liability insurance, including host liquor liability, with a minimum coverage of $1,000,000 for bodily injury and property damage. This insurance should name DrRm Venue LLC as an additional insured, with a certificate of insurance available upon request.
14.2 Costs Related to Vendor Usage:
DrRm permits the Client to use vendors of their choice; however, the Client will be responsible for any additional costs associated with their use, including but not limited to excess electricity usage, additional cleaning fees, food and table cleanup, trash removal, and repair costs. Costs related to any damages, such as stained linens, appliance damage, spills, or scratches on floors and counters, will also be charged to the Client.

Article 15 – PHOTOGRAPHY

15.1 Venue Photography and Marketing Use:
DrRm may use live, video, and still photography for the promotion of the Venue. Any photographs taken at the Venue by the Client or the Client’s photographer may be used for DrRm’s promotional purposes. DrRm LLC retains the right to photograph events for advertising and marketing purposes, and all rights to these images belong to DrRm LLC. The Client is permitted to take pictures of the event, but any commercial use of images featuring the Venue requires the express written consent of DrRm LLC.

Article 16 – SECURITY

16.1 Security Requirements for Large Events:
Security is generally not required for standard gatherings. However, for events with 100 or more guests where alcohol is served, security is mandatory. The Client must provide DrRm with the necessary security documentation at least seven (7) days before the Reservation Period.

Article 17 – PARKING

17.1 Parking Lot Usage and Restrictions:
The Client acknowledges that the entrance and exit to the Venue’s parking lot must remain unobstructed at all times. The parking lot is shared and available for use by the Client, their guests, vendors, and participants during the Reservation Period. Vehicles left on the premises after the Reservation Period may be towed at the Client’s expense, with exceptions made for drivers who are unable to drive due to alcohol consumption.

 Article 18 – DECORATIONS

18.1 Approval of Decorations:
All decorations must be approved by Dream Room (DrRm) prior to the event.
18.2 Wall and Surface Restrictions:
The use of tape, nails, glue, or staples on Venue walls or surfaces is prohibited. Command strips/hooks are permitted; however, the Client is responsible for any paint chipping or damage resulting from these adhesives.
18.3 Protection of Flooring:
It is recommended to place felt pads on the bottom of all equipment to prevent scratches on the floor and avoid potential damage fees.
18.4 Compliance with Decoration Requirements:
Failure to comply with decoration guidelines may result in the forfeiture of the Damage Security Deposit and/or termination of this Agreement.

Article 19 – LARGER EVENTS

19.1 Accommodations for Larger Events:
For larger events, the Client may provide additional items or pay a one-time extra stock or waste fee, as applicable to pkg guest count, to accommodate event needs such as additional toilet paper and/or garbage bags etc.

Article 20 – PROMOTIONS / COUPONS

20.1 Coupon and Promotion Policy:
DrRm is under no obligation to accept coupons. Promotional campaigns offered by DrRm may be redeemed by the Client under the following conditions:

1. The coupon must be valid.
   The Client must comply with all coupon disclaimers and terms of use.
   c. Only one coupon may be used per Client, per event.

Article 21 – CARE OF FACILITY, EQUIPMENT, AND SUPPLIES

21.1 Return Condition of Venue:
The Client must return the Venue, including all equipment, materials, furniture, décor, serve ware, and supplies, in its original condition to receive a full refund of the damage/cleaning deposit. All decorations not provided by DrRm must be removed from the Venue, kitchen, suites, and any common areas before exit. The Venue, including the kitchen and bathroom, should be left clear, with no stains, writing, or debris. Only water-based liquids may be disposed of in the sink; no food or non-liquid items should be placed in drains, as DrRm does not have a garbage disposal.
21.2 Care and Cleaning of Equipment and Furniture:
The Client agrees to handle all facilities, tables, chairs, equipment, and supplies with care. All tables and chairs must be cleaned of food particles, stains, tape, and debris before leaving. The Client is responsible for inspecting and promptly reporting any damages or defects to rented items.
21.3 Misuse and Damage Liability:
Misuse or abuse of facilities, equipment, or supplies is prohibited. Any damages exceeding the damage/cleaning deposit amount will be billed to the Client. Subleasing or loaning DrRm facilities or equipment is strictly prohibited.

Article 22 – REFUNDS

22.1 Non-Refundable Services:
All services provided by Dream Room (DrRm) / Baya Party Slayer are non-refundable.

Article 23 – NON-DEFAMATION

23.1 Non-Defamation Agreement:
The Client agrees not to make or publish any statements, whether oral or written, that could reasonably be expected to injure, discredit, or defame DrRm/Baya Party Slayer, its owners, agents, employees, or its business reputation, practices, or relationships with clients, suppliers, and creditors. This includes any action that may constitute libel, slander, false light, or defamation. The Client also agrees not to engage in any misconduct or cause damage that may harm the reputation or business of DrRm.

Article 24 – GENERAL RELEASE

24.1 Safety and Liability:
The Client agrees to enforce common-sense safety rules for all guests, vendors, and participants using the Venue. The Client assumes all risks and holds DrRm harmless for any loss, injury, property damage, or death arising from equipment use, adverse weather, or Client negligence. The Client releases, indemnifies, and discharges DrRm from any liability or claims connected to the use of Venue facilities and equipment. If DrRm incurs attorney fees to enforce this Agreement, the Client agrees to cover these costs. Any legal actions against DrRm must be filed exclusively in Georgia.

24.2 Conduct and Compliance:
If the Client, their guests, vendors, or participants fail to follow DrRm’s rules, policies, or proper conduct toward staff, DrRm reserves the right to terminate the Agreement, cancel the reservation, and/or require immediate vacating of the Venue, forfeiting all fees and payments.

Article 25 – ACTS OF GOD

25.1 Uncontrollable Circumstances:
DrRm is not liable for events that cannot proceed due to uncontrollable circumstances or acts of God.
25.2 Uncontrollable Weather:

Dream Room is not responsible for weather-related issues affecting the event unless a backup plan is agreed upon in writing and listed on the Order Form.

Article 26 – ADDITIONAL CHARGES & FEE OVERVIEW

The Client acknowledges that additional fees may apply based on behavior, service needs, or actions that fall outside of the original contract or package agreement.

26.1 Order Form & Invoicing
All additional fees incurred will be added to the final invoice or deducted from the security deposit as applicable. Optional services can be added in advance and reflected on the client’s Order Form.

26.2 Right to Modify
Dream Room reserves the right to adjust pricing and services as needed to accommodate late payments, last-minute requests, or additional operational demands.

26.3 Fee Schedule Includes (but is not limited to):

Article 27 – CONTRACT UPDATES & AMENDMENTS

DrRm reserves the right to make reasonable updates to this agreement — including but not limited to policies, payment schedules, timelines, and procedures — in support of smooth operations and planning. Clients will receive written notice of any updates. Changes that materially alter the contracted services (such as pricing, date, or venue space) will not be implemented without mutual written consent.

Article 30 – ENTIRE AGREEMENT

This Agreement, including the attached Order Form, constitutes the complete agreement between DrRm and the Client(s). Any prior agreements, promises, negotiations, or representations not included in this Agreement are void and have no effect.

Confirmation:

I, ____________________________________________, confirm that I have read and understood the entire Agreement and agree to all terms and conditions. I also confirm that the information I have provided is true and accurate, and that I am authorized to sign this Agreement.

*A copy of the client’s valid photo ID must be submitted with this signed Agreement.*

Rental & Travel Agreement

This Rental Agreement is made and entered into on_____________, by and between Dream Room Venue Décor & Rentals / Baya Lopez, a limited liability company (Hereinafter referred to as “Dream Room”); And:
Client Details (Hereinafter referred as “Client”)

Client Name:

Client’s Email ID:

Client’s Phone Number:

Purpose of this Agreement: This Agreement outlines the terms under which Dream Room agrees to provide rental equipment, décor, and/or decorating services to the Client, subject to the terms and conditions specified herein.
Booking Details: Upon execution of this Agreement and receipt of the required booking retainer, services will be formally reserved for the client on the specified date.:

1. Deposits, Security & Payments

1.1 Booking Retainer
Reservations are secured on a first-come, first-served basis. A 50% non-refundable booking retainer is required to reserve all orders and services. This retainer is applied toward the total purchase amount.

1.2 Travel Retainer
For travel events, an additional $500/$700/$1000 non-refundable travel retainer is required to confirm the reservation, depending on distance and scope.

1.3 Processing Fee
A 4% processing fee will be applied to all credit or debit card transactions.

1.4 Non-Negotiable Contract Amount
The contract total is fixed and non-negotiable, regardless of guest count changes or financial hardship. Add-ons may be included and billed separately via the Order Form. All signed or written confirmations (including email/text) are binding.

1.5 Event Planning Session
A planning session will be scheduled after 50% of the total contract amount has been received.

1.6 Payment Schedule
After the Booking Retainer is received, the suggested payment schedule is:

• 6 months (180 days) before the event – 50% of the total contract amount
• 3 months (90 days) before the event – 75% of the total contract amount
• 1 month (30 days) before the event – The total contract amount must be paid in full

Failure to make timely payments may result in cancellation and forfeiture of all payments made, at Dream Room’s discretion.

1.7 Vendor Bookings & Materials
Vendors will be confirmed/booked after 50% of the total contract amount is received. Dream Room is not responsible for the unavailability, delay, or cancellation of vendors, décor, equipment, or materials due to late payments, last-minute changes, or client indecision. This includes, but is not limited to, DJs, caterers, specialty décor, and any custom-ordered services.

1.8 Expediting Fee
For reservations made within four (4) weeks of the event, a 15% expediting fee will apply.

1.9 Damage Deposit
A separate refundable damage deposit is due by the event date. This may be paid via Cash, Cash App, or Zelle. The deposit covers potential damages, loss, cleaning, or relocation services. Refunds are issued only upon satisfactory return of rented items and completion of the event without incident. Dream Room reserves the right to withhold all or part of the deposit to cover such costs.

2. Travel & Lodging Expenses

Mileage, tolls, fuel, parking, and if necessary, overnight accommodations are the responsibility of the Renter and will be invoiced in addition to décor/service costs. A minimum mileage radius may be included in the package; distances beyond this will incur additional charges.

2.1 Venue Visits & Walkthroughs
Any pre-event site visits, walkthroughs, or consultations at the Renter’s chosen venue will incur a fee to cover the Designer’s/Planner’s time, mileage, and travel costs. These fees are due prior to the visit and are non-refundable.

3. Cancellation Policy

Once a reservation is confirmed, Dream Room reserves the specified date, items, and services exclusively for the Renter, and all payments are non-refundable.

• Décor Rentals: Cancellations must be submitted in writing no less than 30 days before the event. Cancellations within this period release the Renter from future payment obligations, but all payments made remain non-refundable. Cancellations made 60+ days in advance may allow refund of any excess paid beyond the 50% retainer.
• Travel Events: For cancellations made within 60 days of the event, the full contracted balance remains due. For cancellations made 90+ days in advance, the Renter’s obligation reduces to 50% of the total contract amount.

4. Venue Access & Requirements

The Renter is responsible for ensuring the chosen venue permits outside vendors/décor teams and must provide Dream Room with all necessary details (entry instructions, load-in/loading dock, elevators, parking, permits, etc.).

Renter must secure setup/breakdown windows with their venue. Any venue overtime fees or penalties are the sole responsibility of the Renter.

If Dream Room is denied or delayed access due to venue restrictions, the Renter remains fully responsible for payment.

5. Transporting & Responsibility of Supplies

Dream Room is responsible for transporting its own items unless otherwise agreed. Once items are delivered and in Renter’s possession, Renter assumes responsibility for their care and safe use.

For high-value items (such as throne chairs), Dream Room requires appropriate transport (e.g., enclosed box truck). If safe transport cannot be guaranteed, Dream Room reserves the right to withhold the rental without refund.

All items will be inspected at delivery and pickup. Any damages, losses, or missing items will be charged to the Renter at replacement cost.

6. Setup, Breakdown, & Delays

Renter must provide a designated contact person onsite during setup and breakdown for inspection and approval.

If Dream Room staff are required to wait beyond contracted hours due to venue restrictions, delays, or other vendors, an overtime fee per hour will apply.

7. Force Majeure / Weather

Dream Room is not liable for delays or failure to perform caused by circumstances beyond its control, including but not limited to: accidents, road closures, strikes, acts of God, weather conditions, or restrictions imposed by the venue. Payments remain non-refundable.

8. Liability & Insurance

Dream Room is not liable for injuries, accidents, or damages that occur at the Renter’s chosen venue.

Renter is encouraged to obtain event liability insurance and/or request the venue list Dream Room as an additional insured where required.

9. Design Substitutions

If venue restrictions, travel conditions, or other limitations prevent certain décor items from being used, Dream Room reserves the right to make substitutions of equal or greater value without refund.

10. Payment Terms

All balances must be paid in full prior to Dream Room traveling to the event. No “pay on arrival” arrangements are permitted.

11. Non-Defamation Clause

The Renter agrees not to make, publish, or communicate any false or defamatory statements (written or verbal) that may injure Dream Room’s reputation or business. This does not restrict the Renter from sharing good-faith concerns or pursuing legal remedies if warranted.

12. Photo & Marketing Release

Unless declined in writing, Dream Room reserves the right to photograph décor and event setups for portfolio and marketing purposes.

13. Design Estimates & Final Proposals

13.1 Preliminary Estimates
Any estimate provided by Dream Room is based on the minimum cost of the event using the items, services, and scope requested by the Renter at the time of inquiry. This estimate does not include a complete design plan, color palette, or final décor selections.

13.2 Design Release
A detailed design plan (including specific colors, décor pieces, layout, and enhancements) will be released only after a booking retainer is received and the Renter has entered into this Agreement.

13.3 Final Pricing
The initial estimate represents a baseline cost. Once the full design process begins, the contract total may increase to reflect additional labor, materials, specialty rentals, venue-specific requirements, or enhancements requested by the Renter.

13.4 Non-Transferability
All design concepts, proposals, and renderings are the exclusive property of Dream Room Venue & Décor LLC. They may not be shared, copied, or used with other vendors or venues without prior written consent.

14. Vendor Services, Final Payments & Late Requests

14.1 Balance Due
The entire contract balance with Dream Room is due no later than 30 days before the event. Any balance not paid by this deadline will incur a $200 late fee and may result in the cancellation or rescheduling of the event at Dream Room’s discretion.

14.2 Third-Party Vendors
Vendor services arranged through Dream Room (such as DJs, bakers, caterers, rental companies, etc.) also require their final payments to be made no later than 30 days before the event.

14.3 Vendor Accountability
Dream Room is not responsible for cancellations, delays, substitutions, or failure of vendor services caused by the Renter’s late payment, missed deadlines, or lack of confirmation. This includes, but is not limited to, late shipment of orders, unavailability of vendor staff, or cancellation of services due to unpaid balances.

14.4 Service Adjustments Due to Late Payment
Failure to pay the balance by the required deadline may result in adjustments or substitutions to the original design and services. This includes, but is not limited to, the elimination of custom print work, specialty items, extensive floral/balloon designs, or additional labor requiring advance scheduling.

14.5 Last-Minute Add-Ons
Requests for additional items made within 7 days of the event will only be honored at Dream Room’s discretion. If approved, such items will be billed at double the standard rental rate and must be paid in full prior to inclusion.

14.6 Client Responsibility
The Renter is solely responsible for timely communication and final payments to all third-party vendors not contracted directly by Dream Room.

15. Entire Agreement

This Agreement constitutes the complete understanding between Dream Room and the Renter. Any prior agreements, written or oral, not expressly included herein are void.

The Renter agrees to indemnify Dream Room for all attorney’s fees, collection costs, or legal expenses incurred to enforce this Agreement. The exclusive venue for any disputes shall be in the State of Georgia.

Confirmation:

I, ____________________________________________, confirm that I have read and understood the entire Agreement and agree to all terms and conditions. I also confirm that the information I have provided is true and accurate, and that I am authorized to sign this Agreement.

*A copy of the client’s valid photo ID must be submitted with this signed agreement.*